1. Introduction
Kodeo ApS ("we", "us", or "our") is committed to protecting your privacy and handling personal data responsibly. This Privacy Policy applies to all visitors and users of the website located at kodeo-aps.com and describes our practices in accordance with the General Data Protection Regulation (GDPR) and applicable Danish data protection legislation.
By accessing or using our website, you acknowledge that you have read and understood this Privacy Policy. If you do not agree with the practices described herein, please refrain from using our website.
2. Data Controller
The data controller responsible for your personal information is:
Kodeo ApS
Nørremarksvej 1C
6510 Gram, Denmark
Email: info@kodeo-aps.com
For any questions or requests relating to your personal data, please contact us using the details above.
3. Information We Collect
We may collect and process the following categories of personal information depending on how you interact with our website:
- Contact details such as your name, email address, and telephone number when you submit an enquiry or contact form.
- Technical data including your IP address, browser type, operating system, device identifiers, and referring URLs.
- Usage data such as pages visited, time spent on the site, navigation paths, and interaction patterns.
- Communication records including the content of messages you send to us and our responses.
- Cookie and tracking data as described in the Cookies section of this policy.
We do not intentionally collect sensitive personal data such as health information, biometric data, or financial account details through our website.
4. How We Use Your Information
We use the personal information we collect for the following purposes:
- To respond to your enquiries and provide information about our IT marketing services.
- To operate, maintain, and improve the functionality and performance of our website.
- To analyse visitor behaviour and understand how our digital content is consumed.
- To ensure the security and integrity of our website and protect against fraudulent or unauthorised activity.
- To comply with legal obligations and enforce our terms and policies.
- To send relevant communications where you have provided consent or where we have a legitimate interest to do so.
5. Legal Basis for Processing
Under the GDPR, we process personal data on one or more of the following legal grounds:
- Consent — where you have given clear permission for us to process your data for a specific purpose, such as accepting cookies or subscribing to communications.
- Contractual necessity — where processing is required to respond to your request or fulfil a pre-contractual obligation.
- Legitimate interests — where processing is necessary for our legitimate business interests, such as website analytics and security, provided these interests do not override your fundamental rights.
- Legal obligation — where we are required to process data to comply with applicable laws and regulations.
6. Cookies
Our website uses cookies and similar tracking technologies to enhance user experience, remember preferences, and gather analytical insights. Cookies are small text files stored on your device when you visit a website.
We use the following types of cookies:
- Essential cookies — required for the website to function correctly and cannot be disabled.
- Analytics cookies — help us understand how visitors interact with our website by collecting anonymous usage statistics.
- Preference cookies — remember your settings and choices to provide a more personalised experience.
You can manage or disable cookies through your browser settings. Please note that restricting cookies may affect certain features of our website. By clicking "Accept" on our cookie banner, you consent to our use of cookies as described in this policy.
7. Data Sharing and Disclosure
We do not sell, rent, or trade your personal information to third parties. We may share your data with trusted service providers who assist us in operating our website and delivering our services, such as hosting providers, analytics platforms, and email communication tools.
These third parties are contractually bound to process your data only on our instructions and in compliance with applicable data protection laws. We may also disclose personal information where required by law, regulation, legal process, or governmental request.
8. Data Retention
We retain personal information only for as long as necessary to fulfil the purposes for which it was collected, including satisfying legal, accounting, or reporting requirements. The retention period depends on the nature of the data and the context in which it was collected.
When personal data is no longer required, we securely delete or anonymise it in accordance with our internal data retention procedures.
9. Your Rights
Under the GDPR, you have the following rights regarding your personal data:
- Right of access — request a copy of the personal data we hold about you.
- Right to rectification — request correction of inaccurate or incomplete data.
- Right to erasure — request deletion of your personal data in certain circumstances.
- Right to restrict processing — request limitation of how we use your data.
- Right to data portability — receive your data in a structured, commonly used format.
- Right to object — object to processing based on legitimate interests or for direct marketing purposes.
- Right to withdraw consent — withdraw consent at any time where processing is based on consent.
To exercise any of these rights, please contact us at info@kodeo-aps.com. You also have the right to lodge a complaint with the Danish Data Protection Agency (Datatilsynet) if you believe your rights have been violated.
10. Data Security
We implement appropriate technical and organisational measures to protect your personal information against unauthorised access, alteration, disclosure, or destruction. These measures include encrypted connections, access controls, and regular security assessments.
While we take reasonable steps to safeguard your data, no method of transmission over the internet or electronic storage is completely secure. We cannot guarantee absolute security but are committed to maintaining high standards of data protection.
11. International Data Transfers
Your personal data is primarily processed within the European Economic Area (EEA). If we transfer data to countries outside the EEA, we ensure that appropriate safeguards are in place, such as Standard Contractual Clauses approved by the European Commission, to protect your information in accordance with GDPR requirements.
12. Third-Party Links
Our website may contain links to external websites that are not operated by Kodeo ApS. We are not responsible for the privacy practices or content of these third-party sites. We encourage you to review the privacy policies of any external websites you visit.
13. Changes to This Policy
We may revise this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. Any updates will be published on this page. We encourage you to review this policy periodically to stay informed about how we protect your information.
14. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or our data processing practices, please contact us:
Kodeo ApS
Nørremarksvej 1C, 6510 Gram, Denmark
Email: info@kodeo-aps.com
